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Collecting Project Controls
Each project has registers held as files, these can be excel templates or can use the free and powerful risk and issue management features in Planner. Having your registers as standalone files gives you great flexibility about how you use them, check them out and take them with you to a meeting or even send them to external people to update via email.
The project knows which managed files it has and when one of these is checked back in as an updated version data is auto extracted to the project controls database built into the application. This means the database has information on all the latest risks and issues from all projects and programmes held in one place.
Because they are managed via the document management system you can user permissions management to control who has access to change the content in them.
Analysing Risks, Issues, Tasks
Depending who you are in the system you will have access to see and analyse this current information. Every user can see Risks and Issues they are involved in and if you have project or portfolio permissions then you can see these higher groupings of data.
The powerful display features allow you to see and analyse the data and have the unique ‘View’ capability to use pre-
Once you have your analysis undertaken it can be saved to include in a report (using the saved View) or printed or exported to csv there and then so you can use the data as you want.
As usual PROJECT in a box, great out of the box and available for you to personalise to your needs.
Communicating with Stakeholders
Reports can include standard analysis of Risks, Issues and Quality information based on Views. These reports can include multiple data returns based on different views in the same report and all these settings can be saved so you can set up a standard report for the Project team which show all issues created in the last month, all issues not closed, all issues with overdue responses.
Another saved report could have all issues over severity level 5 and this is the ‘overview’ management report for giving to the sponsor. You decide which analysis for which audience
These same saved reports can also be used as Dashboard elements for effectively live display of current position per project or portfolio.
Of course each project can have multiple registers for risks and issues and it is common for customers to use a risk register model personalised to collect benefits or an Issue log format to collect Actions and the Views capability to then filter them differently into Dashboards and reports.
Project Controls
Full set of logs and registers provided in the method templates.
Full set of logs and registers provided in the method templates with the report production capability as described here.
Full set of logs and registers provided in the method templates with the report production capability as described here.
Full set of logs and registers provided in the method templates with the report production capability as described here.
“Control of risks and issues, quality and other aspects of a project is critical to delivery. Getting this consistent across all projects so that reporting can be standardised and quick is a major benefit to all involved.”
Product Focus (click icon for full info)
PROJECT in a box -
Explore the key capabilities further:
Methods for less complex projects
MSP®
Proposal Preparation Process (PPP)
Project Controls Risks and Issues
Hosting Service (SaaS)
Or view full product matrix